COMMUNITY STALL HOLDERS T & C's
TERMS AND CONDITIONS COASTAL TWIST FESTIVAL 2019 –
Peninsula Recreation Precinct - Sunday 6th October 2019
BY APPLYING, & ATTENDING & PARTAKING IN THE 2019 COASTAL TWIST YOU ARE AGREEING TO CENTRAL COAST PRIDE TERMS:
CENTRAL COAST PRIDE - COASTAL TWIST FESTIVAL IS A SAFE SPACE:
This is a safe space. Insinuated, verbal, of physical Attacks on gender, gender identity, sexual orientation, relationship and parenting configurations, race, body shape, mental or physical ability, HIV/STI status, and other personal characteristics will not be tolerated. Language that degrades women will not be tolerated and you will be immediately removed from our space. Please confirm your acceptance of these basic human rights.
YOU ARE ALSO AGREEING TO OUR MARKET PARTNER FIXX EVENTS TERMS AND CONDITIONS OF TRADE LISTED BELOW.
Market hours of operation are 10am – 5pm. Please be set up and ready to trade by 9am.
All stalls must have vacated the site by 6 p.m.
Do NOT arrive before 6am without approval. Do not drive onsite before 6am if NO STAFF is onsite.
Please do not pack up before trading hours are finished.
YOUR STRUCTURE, WEIGHTS & OHS
Fixx provide the space only – you are paying for a 3×3 space, so you must bring everything for your stall, including, marquee, tables, chairs, stock, weights, signage etc. If you exceed your 3×3 space you will have to pay extra fees for a larger stall.
- You must trade from a 3×3 commercial grade, safe structure/gazebo such as Oz Trail.
• No make shift structures will be permitted.
• No marquees, tables or equipment hired on day.
• No pegs or weights loaned out and if none – no trade.
Weights must be on every leg and weigh 20kg – Do not tie your marquee to trees, tables or racks. Spot checks will be regularly done and if non-compliant you will not be permitted to return. This is our strictest term.
NO WEIGHTS = NO TRADE.
Trestle tables are to be the standard 1.8 metre size and always have a tablecloth. Boxes / stock must always be left underneath tables. If the weather looks wet, bring a market umbrella, drop sheet and pegs to cover stock.
DRIVING ONSITE PARKING AND SETTING UP
Do not drive more than 10km and put your hazards on.
Empty your car and drive immediately of-site. DO NOT start to set up until your car is offsite. At the end of the event, pack your stall up THEN bring your car back onsite.
STALL PRESENTATION AND SUB LETTING SPACE
Stalls appearance must be of high, quality and not exceed your allocated space. Please place all boxes etc. under your tables out of view. Please do not extend onto pathways and all stock behind stalls.
We do not allow subletting of stall space and immediate dismissal if found to be doing this.
Permanent stallholders trading rights are owned by Fixx Events and if a trader wants to sell their location at ABM, you must contact Fixx Events before doing so and honour our waitlist customers.
No other person (apart from who applied and sent public liability) is allowed to sell other people’s goods without approval. If found guilty, no return.
Leave all walkways and pathways clear for the public. Do not block.
YOUR WASTE LOOKING AFTER THE SITE / POWER FEES
All stalls are responsible for having a clean site and ensuring they take all rubbish away, and you will be charged $100 if your site is not left tidy/clean. Regular checks will be made and added to rent next month.
Please look after the site’s trees and do not hang anything that will damage the trees.
Please use bio-degradable bags and cutlery and no plastic please as we are a green event.
Styrofoam is banned onsite and dismissed if found.
We encourage recycling, upcycling and eco usage of products and setups – contact Fixx Events if you need ideas or theming – $2 recycled bags for sale at office.
Bins are for the public only NOT stallholders. Please take your waste with you.
WET WEATHER / REFUNDS
Coastal Twist will NOT be cancelled in wet weather unless it is deemed dangerous. This will only ever be done on event day. If you are unsure you can call Bianca on 0416 097 707 market morning and listen to the recorded message. If there is no recorded message it means we are going ahead.
We do not expect you to trade if you feel your stock may be ruined – it is your business // YOUR CALL. We will not however transfer rent if you choose not to trade.
THERE ARE NO REFUNDS if the event is cancelled.
Please note Central Coast Council can cancel the event anytime.
Severe wind weather close to 40km (5 on the Beaufort scale) all canopy roofs to be removed and ABM to monitor and if above 40km event will be abandoned if unsafe and under event terms and conditions for event safety. All / any accidents and or damages caused to persons or stock by unsecured structures and gazebos will be the responsibility of the stallholder and NOT Fixx Events or CCC.
COASTAL TWIST MARKET BEHAVIOUR
Strictly NO SMOKING ONSITE and sports ground.
ATTITUDE is EVERYTHING, respect the staff, fellow vendors and public.
BAD BEHAVIOUR is not tolerated and instant dismissal from Coastal Twist and all Fixx Events if found guilty.
All complaints can be forwarded via email to Bianca at firstname.lastname@example.org
& Juan at email@example.com. Please don’t speak in a negative way about management or other stallholders. It spreads quickly and is not good for a positive community experience.
We are a team and have had many comments over the years about our friendly stallholders!
FOOD and VENDOR PUBLIC & PRODUCT LIABILTY
All stalls who do not hold a current 10 million public and product liability policy will NOT be permitted to trade – updated copies need to be emailed to FIXX Events upon application and must remain filed – THIS IS YOUR RESPONSIBILITY
Stalls selling candles, electrical goods hot food and beauty goods must have products liability as well.
You must have appropriate legal documentation and accreditation to sell any organic produce at event.
You are responsible for safety within your 3×3 space and ask you to please be mindful of any trip hazards, unsafe structure or threats to patrons and the environment.
NO GLASS DRINK BOTTLES.
Boxes, cartons, rubbish, food waste, coffee grounds and any other food related waste MUST be taken and not left onsite.
$200 waste fee will be added to your following months’ rent if found non-compliant and our site cleaner and event staff will monitor every event.
No power on site.
OHS & WORKERS COMPENSATION
Fixx Events & Central Coast Pride will not be held liable for any claims made by customers against stallholders, regarding faulty, inedible or misrepresented products sold / given away by traders.
Any complaints made by customers regarding any product, food, or service sold at Coastal Twist Festival by any stall will be referred back to the trader to deal with.
Any further matters if not resolved in a timely and professional matter will be referred to the Consumer Affairs Bureau and the Office of Fair Trading.
Each stall must be compliant with OH&S guidelines and NSW Work Cover requirements and have their workers also covered by Workers Compensation Insurance.
The definition of a ‘worker’ includes any person who carries out work for a ‘person conducting a business or undertaking’ (PCBU – the new term that includes employers).
This term ‘worker’ includes any person who works as an:
• work experience student
• contractor or sub-contractor
• employees of a contractor or sub-contractor
• Employee of a labour hire company assigned to work for a PCBU.
Duties of a worker
A worker must, while at work:
• take reasonable care for their own health and safety
• take reasonable care for the health and safety of others
• comply with any reasonable instruction by the PCBU
• Cooperate with any reasonable policies and procedures of the PCBU.
Call 13 10 50 for more information about the role of employees and workers in work health and safety.
- www.workcover.nsw.gov.au for all OHS information.
• No electrical leads are to be on the ground, exposed as trip hazards or double connected.
These terms and conditions above are your commitment to Avoca Beachside Markets and Fixx Events to and indemnify Fixx Events, Avoca Beachside Markets or Gosford Council from and against all actions, suits, claims, demands, costs, charges and expenses for which Fixx Events , their staff and associated event partners be held liable in respect of loss, damage, injury, accident, of whatsoever nature or kind and however sustained or occasioned and weather to property, persons in connection with the use of any stall and any work connected therewith. Upon submitting an application and the payment of any fee or commencement of trading, stallholders and employees of the stallholders agree to all terms stated above and all information on our website.
Fixx Events reserves the right to terminate a stallholder’s participation at any time and also for future trading events under our management control and own individual owned events. Market Managers : Brad and Bianca Cardis – Trading AS Fixx Events Pty Ltd 81 124 702 405 firstname.lastname@example.org 0416 097 707 / 0416 923 655